January 2021
P-Card Reminders
- 8th - Prior Month's P-Card Statements MUST be reconciled and approved
- 27th - Current Month's P-Card Statement Closes - should receive in next 5-7 days in mail
- Send cancellation forms for any terminated/retired cardholders
- Send cancellation and request for new cardholder account form for any cardholders that move from one site to another
- Send email on any changes to Approving Officials
Purchasing Reminders
- Reconcile Outstanding Encumbrances - required
- If you have any contracts that are expiring within 60 days, you should start the renewal process or work with Procurement Officer to re-bid (if rebidding, you should try to start earlier than 60 days to expiration)
- If you ordered from Staples and received the items, remember to email GovernmentTeam@staples.com the PO # in this format: 46200.0000145987 and request the invoice(s) associated with the PO. Staples does not mail out invoices
- Email Change PeopleSoft Financials forms to Rhonda.Henslee@dnr.ga.gov of any employees that moved locations and needs updated access for current site
- Email Delete PeopleSoft Financials forms to Rhonda.Henslee@dnr.ga.gov of any employees that retired or were terminated from DNR